Louvre Museum at Paris France

Delegate Terms & Conditions

Here, you will find the essential terms and conditions for participation, detailing registration requirements, cancellation policies, and data protection measures to ensure a well-organized and secure event experience for all delegates.

Delegate Terms & Conditions

1. Registration and Payment
Delegates paying by debit/credit card must complete registration payment by the stated deadline to secure attendance at the event. Registration fees include attendance to the conference, access to poster area display, coffee breaks and lunches.

All payments will be processed by Overcome, who is acting as the Professional Conference Organizer (PCO) on behalf of ISPAH. For French administrations, payment can be made by wire transfer and may optionally include a purchase order number. If you require further assistance, please contact us.

PCO Legal Entity Name: OVERCOME SARL
PCO Business Address: 13-15 Rue des Sablons – 75 116 PARIS – FRANCE

Please note: The closing date for registration is October 15, 2024. After this date, no registration will be accepted

 

2. Cancellation Policy
If you need to cancel your registration payment, please contact us. Our cancellation policy is as follows:

  • Cancellations received before June 1st: A €50 administrative fee will be retained to cover our time and associated fees. The remaining amount will be refunded.
  • Cancellations received between June 1st and June 30th: 25% of the registration fee will be retained, and 75% will be refunded.
  • Cancellations received between July 1st and July 31st: 50% of the registration fee will be retained, and 50% will be refunded.
  • Cancellations received between August 1st and August 26th: 75% of the registration fee will be retained, and 25% will be refunded.
  • Cancellations received after August 26th: No refunds will be provided, as this is the deadline for speaker registration.
  • Note: The registration fee includes access to the main congress. The same refund policy applies to add-on events such as the ISPAH Party, paid workshops, or any other add-on events that ISPAH may include.

This policy allows us to cover administrative costs and any fees incurred. Thank you for your understanding.

3. Event Program
The event organisers reserve the right to change the event program at any time without prior notice. This includes alterations to the agenda, speakers, venue, and any other aspects of the event deemed necessary for logistical or administrative reasons.

4. Data Protection
By registering for the event, delegates agree to the collection, use, and storage of their personal data by the organizers for purposes related to the event. This includes administrative purposes and future promotional activities. All personal data will be processed in accordance with applicable data protection laws. You can find out more information about our privacy policies here.

5. Liability
The organisers will not accept liability for personal injuries or for loss or damage to property belonging to event delegates, either during or as a result of the event. Delegates are advised to arrange for their own insurance protections.

6. Conduct
Delegates are expected to conduct themselves professionally throughout the event. The organisers reserve the right to remove any delegate from the event whose behavior is deemed inappropriate or disruptive to the overall proceedings.

Delegate Media Consent

ISPAH respects your privacy and is committed to using event photographs and videos responsibly. We capture media to showcase the value of our activities through various channels, such as our website, social media, and newsletters. Please review the consent details below, with the option to opt out at any time. If you would like to know more about how ISPAH responsibly manages your privacy please view our Privacy Statement.

Purpose: ISPAH would like to capture photographs and videos during the workshops for promotional and communication purposes, including sharing content on our website, social media, newsletters, and other related materials.

Usage:

  • Photographs and videos may be edited and used in ISPAH publications, promotional materials, and online.
  • Your personal details (e.g., name, affiliation) will not be shared unless explicitly consented to in a separate agreement.

Opt-Out Option: You have the right to opt out at any time. Please notify the photographer or videographer at the event, and we will ensure that no images or videos of you are used

Confirmation *