The number of oral presentations is limited and has been assigned on a competitive basis as judged by the Scientific Committee. To provide more people with the opportunity to present their work orally, we added a new category of presentations, short-orals. Accepted abstracts that are not accepted as Oral presentations or Short-oral presentations will have the opportunity to present their work in a poster session.
The Oral presentation will follow a traditional format, with presenters being afforded 7 minutes to present their findings and an additional 3 minutes to answer questions. The time limit for each presentation and related questions and answers will be strictly observed.
Short-orals are very short 3-minute presentations, meant to give participants a very brief introduction to your work, and spark further discussion during the congress.
To help create good congress experiences, we have created a series of guidelines for participants in preparation of their presentation.
Oral Presentation Guidelines
- Presentations should be prepared in PowerPoint. Other formats (e.g. Prezi, Canva) can not be accommodated.
- Presenting authors will have 7 minutes to present their work, with an additional 3 minutes to answer questions (the time limit for each presentation and related questions and answers will be strictly observed).
- We encourage authors to present their work in an engaging and dynamic way to promote knowledge translation. We have listed a series of do’s and don’ts we recommend you to have a look at before preparing your presentation.
Do I need to upload my Oral presentation before the congress?
Presenters are not required to upload their oral presentation in advance. Instead, please bring your presentation slides with you on a USB drive to the congress venue.
There will be a designated Speaker Ready Room with technical support available. Presenters of both oral and short oral presentations should visit the Speaker Ready Room as soon as possible upon arrival at the congress. Here, you can upload your slides with assistance from the technical team.
To ensure a smooth session, all slides must be uploaded no later than 60 minutes prior to the start of your session. However, we encourage you to upload your presentation as early as possible.
Do’s
- Include a clear, but very brief, rationale for your work – i.e. answer the ‘so-what’ question for your work in a short and concise way
- Explain the big picture of the methods used so that other academics can understand what you have done at a general level – i.e. don’t go into too much detail
- Use clear, simple, easy to understand graphics to present your results
- Present the implications of your work – what can others use this for
- Create all your slides with a large font size and as little text as possible
- Use images, illustrations or graphics where possible and appropriate
- Limit yourself to 5-7 slides
Don’ts
- Do not introduce the general benefits of physical activity, or the general physical inactivity challenge
- Do not explain all details of the methods you used. You can discuss these details with the interested listeners during the networking breaks
- Do not include big result tables with many numbers. They are good in papers but do not work in congress presentations
- Do not use pictures that you do not have the right to use. I.e. if you use a picture from an online source, make sure that you are allowed you to use it in a public presentation
- Do not present more than 10 slides
Short-oral Presentation Guidelines
- Presentations should be prepared in PowerPoint. Other formats (e.g. Prezi, Canva) can not be accommodated
- Presenting authors will have 3 minutes to present their findings, with an additional 2 minutes to answer questions (the time limit for each presentation and related questions and answers will be strictly observed).
- We recommend a maximum of 3 slides, focusing on the ‘why’, ‘what’ and ‘so-what’ of your work
- Why did you do what you did?
- What did you find that everyone should know about?
- What does that mean, and how can the findings be used?
- Make sure that your contact information is clearly and easily available, e.g. by including a QR code
Do I need to upload my Short-oral presentation before the congress?
Presenters are not required to upload their oral presentation in advance. Instead, please bring your presentation slides with you on a USB drive to the congress venue.
There will be a designated Speaker Ready Room with technical support available. Presenters of both oral and short oral presentations should visit the Speaker Ready Room as soon as possible upon arrival at the congress. Here, you can upload your slides with assistance from the technical team.
To ensure a smooth session, all slides must be uploaded no later than 60 minutes prior to the start of your session. However, we encourage you to upload your presentation as early as possible.
Please note: All abstracts are to be submitted in English. A lead author can submit a maximum of 2 abstracts. They may also be named on other abstracts as an additional author or presenter.
Communications: All communication regarding receipt and notice of your abstract will be via email. Please refer to our key dates page for important deadlines. Notifications will be sent on or before the dates specified there. An automated email will be sent with a unique Abstract ID. Please use this number in any communications. If you need to withdraw an abstract submission, please do so using the ‘Withdraw’ option on your Abstract dashboard.
Final Abstract Format: In an effort to accommodate as many presenters as possible, ISPAH has implemented a policy where only one abstract per author is selected for an oral or short-oral presentation. Those whose submissions are not included in the oral or short-oral sessions will have the opportunity to participate as poster presenters.
The final format of your abstract has been detailed in your abstract outcome email. Details can also be viewed on your Abstract dashboard.
Important Note: The short-oral format is a late addition to the programme. On the user dashboard we are not able to change the ‘labelling’ on any e-poster that has been changed to a Short-Oral. All Short -Orals and physical posters will continue to say E-poster on the dashboard. Please be sure to look at the session type to be sure whether you should prepare a short oral or a hard-copy poster.
Important Note: The presenting author MUST be registered for the Congress and is responsible for the registration fees (and accommodation and travel costs where applicable). If there is a change in the presenting author, please notify the Organizing Committee by sending an email via our helpdesk form in your abstracts dashboard no later than August 26, 2024.
If the presenting author of a standard Oral or Short- Oral presentation is not registered by August 26, the submission will be removed from the programme.
